OPP - Office 365
Check back regularly for up-to-date information regarding the Office 365 transformation!
Important Communications
- 8/17/2018: Office 365 Migration
- 8/15/2018: Migration Reminder
- 8/1/2018: Office 365 Training Opportunities & Unit Migration Checklist
- 7/19/2018: Office 365 is Coming!
Common Issues and Fixes
- Address Book/Directory Shortcut
- Calendar Sharing
- Visio Install AFTER Migration
- Email Conversations View
- Touch/Mouse Pad Mode in Outlook
Resources
OPP Office 365 Champions
| Champion | Area |
|---|---|
| Brett Traino | Design & Construction (PM) |
| Connie Spencer/Sabrina Wert | Design & Construction (Design Services) |
| Rustyann Echard | Commonwealth Services |
| Melissa Phillips | Work Control |
| Karen Burke | Design & Construction (Reno) |
| Amber Schoenauer | Buildings & Grounds |
| Tammy Maslanik | Work Control (Planning & Estimating) |
| Fran Yeager | Office of the Associate Vice President |
| Georgia Gasperich/Nancy Quay | Planning, Design, & Properties |
| Dave Parmelee | Energy & Engineering (Utilities) |
| Bonnie Auman | Environmental Health & Safety |
| Tammy Steiner | Energy & Engineering |
| Susan Bedsworth | Office of the Associate Vice President |
| Michelle Yaple | Administrative & Financial Services (Training) |
Training
- Create/Edit Meetings/Appointments
- Change default address book
- Modify contact lists (Note: Start with step 2)
- Email Signatures
- Share/View Calendars
Mobile Set Up
OneNote
- Toggling Between Accounts
- How to Merge
Teams
Sharepoint
Links to Penn State Office 365 Information
Common Issues and Fixes
Address Book/Directory Shortcut
Sending migrated to migrated:
- Type the name of the person you are attempting to email. If their name appears, click the “x” to delete it.
- Start typing their name again and use CTRL+K. this will pull up the O365 Directory.
- Select the correct person.
Sending migrated to NOT migrated (i.e. they are NOT using O365 yet)
- Type the name of the person you are attempting to email. If their name appears, click the “x” to delete it.
- If their name does not auto populate, you will have to use the Penn State Directory to find their email address, copy, and paste.
- Select the correct person and user name, copy and paste user name into your email “to” box.
- Using the Online Web Application (OWA), choose “calendar” icon (bottom left)
- Choose “share” button (top middle)
- Add names of those with whom you wish to share your calendar
- Note: if this person has not migrated to O365, you will have to find their email address in the Penn State Directory and copy and paste.
- Select level of sharing
- Select “share”
- Visio will need to be re-installed AFTER you have migrated to O365.
- Contact the ITS HelpDesk to have your account re-installed.
Touch/Mouse Pad Mode in Outlook
Note: this applies to tablet devices (e.g. Surface)
- Select “File” in the upper left-hand corner of your screen
- Select “options” on the left menu bar
- Select “Quick Access Toolbar” from the left side menu
- Select “Touch/Mouse Mode” and click “Add >>”. This will move this option to the right window of this screen.
- Click “Okay” at the bottom right hand of the screen
- The Touch/Mouse Mode icon will appear on the upper left-hand side of your Outlook menu bar.
- To switch between Mouse and Touch mode, select the icon and choose Mouse or Touch.